•     Introduction to Administrative Offices
•    Glossary

   A - Funding Opportunities

   B - Proposal Preparation

•          B1 - Technical Proposal Preparation and Review
•          B2 - Proposal Budget Preparation and Review
•              .1 - Application of Facilities & Admin. Rates to Proposal Budget & Rate Waivers
•              .2 - Application of Fringe Benefit Rates to Proposal Budget            
•              .3 - Proposal Approval, Submission & Signature on behalf of the University
•          B3 - Sponsor Contact         
•          B4 - Negotiations
•          B5 - Commitment of University Resources

    C - Non Financial Compliance Issues

•         C1 - Compliance with and Dissemination of Sponsored Regulations
•         C2 - Protection of Human Subjects in Research
•         C3 - Laboratory Animals 
•         C4 - Civil Rights
•         C5 - Prostitution and Sex Trafficking
•         C6 - Reserved for future use 
•         C7 - Intellectual Property - Patents, Copyrights, and Inventions         
•         C8 - Conflict of Interest
•         C9 - Responsibilites of Principal Investigators & University for Sponsored Projects
•        C10 - Appointment of Relatives/Nepotism
•        C11 - Public Request for Information
•        C12 - Export Control Policy

    D - Award Acceptance

•       D1 - FRS Account Number Assignment
•       D2 - Awards Received in Absence of Formal Proposal
•       D3 - Notification and Acceptance of Award

    E - Account Maintenance

•       E1 - Account Overdrafts
•       E2 - Signature Authority
•       E3 - Recording Budgets and Encumbrances
•       E4 - Offical Sponsored Award File & Record Retention       
•       E5 - Pre-Award Expenditure Requests
•       E6 - Expenditure Control
•       E7 - Staffing Sponsored Projects and Personnel Changes

    F - Cost Principles

•      F1 - Direct and IDC Cost - Allowable vs Unallowable
•         .1 Salaries, Wages, and Overload Payments
•         .2 Equipment Purchases with Federal and State Funds
•         .3 Capital Eqpt.Ownership,Accountability, and Records
•         .4 Moveable Equipment Capitalization
•         .5 Subcontracts/Subgrants
•     F2 - Program Income
•     F3 - Reserved for future use
•     F4 - Cost Sharing and Matching
•     F5 - Cost Transfers
•     F6 - Effort Reporting/Certification
•     F7 - Cost Centers and Service Departments
•     F8 - Pre Award,Rebudgeting, and No Cost Extensions using Internal Prior Approval Process

    G - Reporting

•     G1 - Financial Status Reports (Federal and Non-Federal)
•     G2 - Federal Cash Transaction Reports    
•     G3 - Audit of Sponsored Programs
•     G4 - Sponsored Awards Appeals Process
•     G5 - Technical Reports

  H - Cost Reimbursement

•     H1 - Billing/Invoicing
•     H2 - Letter of Credit
•     H3 - Contracts and Grants Receivable
•     H4 -Receipts and Application of Sponsored Program Funds
•     H5 - Bad Debts   

 I - Award Closing

•     I1 - Award Closing Procedures and Account Deletion
•     I2 - Grant/Contract Transfer to Another Institution
•        .1 Transfer of Capital Equipment to Another Institution
•     I3 - Residual Funds - Fixed Price Contracts
•     I4 - Expenditure Cutoff

   Click here to view and print a blank Proposal Transmittal Form