Human Resources

Human Resources - Forms

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A   B   C   D   E   F    G    H   I  J  K   L  M   N  O   P  Q   R   S   T   U   V  W  X  Y  Z

 

A

Use this form to record absences for monthly paid employees.  You may submit this form to the appropriate central office for the employee's file. Form Contact:   Jackie Henderson (A-F),  Maria Vicente (G-O) or Nadieska Miranda (P-Z)

Use this form to request late/early arrivals, future absences, or other deviations from your regular work schedule. Form Contact:   Jackie Henderson (A-F),  Maria Vicente (G-O) or Nadieska Miranda (P-Z)

Use this form to acknowledge the Drug Free Workplace policy.  Form Contacts:  Isaac Quinones,  Andrae Brooks or  Lizeth Obando

This form is generally collected by a central office when the new hire package is completed. Form Contact: Mary Eymann

Use this form to acknowledge current enrollment as a student at a high school, college, or university.  Form Contact:  Mary Eymann

Use this link as a reference for employee address changes.

These forms are required by the appropriate central office when employees opt for alternate work schedules. Form Contacts:   Jackie Henderson (A-F),  Maria Vicente (G-O) or Nadieska Miranda (P-Z)

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B

Use this form for all new hire and rehire employees located on the Coral Gables  or Rosenstiel Marine campuses (not for student or faculty employees).  Form Contacts:  Isaac Quinones,  Andrae Brooks or  Lizeth Obando

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C

Use the CaneID Authentication Service web site to recover your CaneID and/or password and manage your CaneID account. For more information, visit the CaneID web site.

Instructions for new hire employees to create a CaneID account.  The CaneID is used by many University systems including myUM.  

The form is to be completed by a Health Care Provider for employees requesting a:

  • Medical Leave of Absence,
  • Family Leave of Absence,
  • Industrial (Worker's Compensation) Leave of Absence,
  • Military Family Leave, or
  • Exigency for Military Family Leave.

Submit the form with a University Leave of Absence Request. Form contacts:    Jackie Henderson (A-F),  Maria Vicente (G-O) or Nadieska Miranda (P-Z) 

This form is required for employees leaving the University or who will be on an extended Leave of Absence.  To ensure that there is no delay in processing the last paycheck, complete this form in full and submit to the appropriate office two (2) weeks before an employee's last working day.  Form Contact:  Mary Eymann

Employees who have volunteered at commencement ceremonies may use this form to record and submit their time to their supervisors. Form Contact:  Mary Eymann

Employees' acknowledgment that they will abide by the computing policy at the University of Miami. Form Contact: Mary Eymann

This form is used to collect reports related to background checks, education, DMV data, and others related to employment.  Form Contact:  Mary Eymann

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D

Submit this form to gain access to the Data Warehouse. For more information, visit the Data Warehouse web site. Form Contact:  Mary Eymann

This form is to be used by departments to request a degree update for Coral Gables and Rosenstiel Campus Non-Faculty/Research employees only. Form Contact: Maria Vicente

This form should be completed for new hires, rehires, promotions, transfers, and changes in classification. Form Contact:  Mary Eymann

If you forgot your DHRS login credentials, please contact Rob Sevilla at (305) 284-6173.

For Ariba technical support, call the Help Desk at (305) 284-6565, Option 1.

This form is used to request access to the DHRS system. A departmental approval loop is required if access is to submit or approve DHRS documents. Form Contact: Medical Campus:  Nancy Alonso. Gables/Marine Campuses:  Mary Eymann

If you forgot your DHRS login credentials, please contact Rob Sevilla at (305) 284-6173.

For Ariba technical support, call the Help Desk at (305) 284-6565, Option 1.

Use this form to request a DHRS approval loop. Form Contact: Medical Campus:  Nancy Alonso. Gables/Marine Campuses:  Mary Eymann 

Gables Approval Loop

Medical Approval Loop

  • DHRS Document Checklists for

-Departmental Submitters

On this page you will find a list of all the DHRS Document Checklists. Form Contact:  Maria Vicente

-HR Use Only

On this page you will find a list of all the DHRS Document Checklists for HR central office. Form Contact:  Maria Vicente

All employees are required to provide direct deposit information for paychecks. Form Contact:  Payroll 

This form is to be used by departments when disciplinary action is in order.  Submit this form to the appropriate central office.  Form Contact:  Mary Eymann

Please refer to the following policies for more information:   

- Administrative Professional Employees

- Hourly Paid Employees

- Research Employees

Use this form to donate vacation time to another employee for use as sick time when their balance is zero. Click on this link for instructions:  Procedure for Employee Donation of Vacation and Journal Entry Process  Contact:  Mary Eymann

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E

Form Contact:  Cecil Roomes

What to do about unwanted e-mail for ex-employees, ex-students, or anyone that is no longer associated with UM. Contact:  Mary Eymann

Existing employees may change their permanent e-mail address or request a change to their e-mail alias.  The Special Processing option on this form can be used to request an exchange e-mail address for an individual that is not in the University's DHRS system (such as consultants).  Also provided is information about departmental e-mail and/or  general information about how the e-mail system works.

If you are an incoming employee, click  here for instructions.

Information Contact:  Mary Eymann

To be completed by New Hires and Transfers as indicated by the position. Form Contact:  Eleanor Avery

To be completed by New Hires and Transfers as indicated by the position. Form Contact:  Eleanor Avery

This form is used by supervisors and HR liaison's to submit information about employees that will be separating from the University.  A confidential exit interview survey will be emailed to these employees by the Gables Human Resources office.  This applies only to Administrative/Professional and Clerical/Technical/Service/Nursing employees belonging to the Coral Gables and Rosenstiel campuses.  Faculty, Research and employees of the Medical Campus should should not be included in this form.  Form Contact:  Mary Eymann

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F

This form is used by the Human Resources or Faculty Affairs office to notify an employee that a leave of absence has been requested and approved/not approved. The completed form is sent to the employee's home address, a copy is sent to the supervisor, and another copy is placed in the employee's medical file. Form Contact:  Central Offices

Use this form to request access to the Financial Records System (FRS) and for access to DMAS. Form Contact:  Caridad Sexton

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G

Use this form to make a formal request for a grievance review. Form Contact:  Lisi Carreno

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H

Use this form for all new hire and rehire employees located on the Coral Gables or Rosenstiel Marine campuses.

Form Contacts:  Isaac Quinones,  Andrae Brooks or  Lizeth Obando

 

Permanent hourly paid employees can use this to calculate vacation time remaining for the fiscal year. Form Contacts:   Jackie Henderson (A-F),  Maria Vicente (G-O) or Nadieska Miranda (P-Z)

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I

All employees must complete this form on or before the first day of work.  Acceptable documents are listed on the form and only originals may be presented.  The original I-9 and a copy of acceptable documents must be forwarded to the appropriate  central office. Form Contact:  Maria Vicente

Use this as a guide in completing the I-9 form. Form Contact:  Maria Vicente

Information manual for the I-9 process for Central Offices. Contact: Maria Vicente

This form is used for access to  IDMS Applications. Form Contacts:  Rob Sevilla and  Laveter Lawton

Use this form for all new hire and rehire employees located on the Coral Gables or Rosenstiel Marine campuses.

Form Contacts:  Isaac Quinones,  Andrae Brooks or  Lizeth Obando

Form Contact:  Andrea Lindor

Use this form to complete the recruitment process. Form Contacts:  Isaac Quinones,  Andrae Brooks or  Lizeth Obando

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J 

 

K

 

L

Use this form to generate address labels or to send a message via email to a selected group of employees. Form Contacts:  Gwen Burns, Mary Eymann 

A  Leave of Absence of more than 11 working days or 14 calendar days is available to employees by completing the appropriate form(s) for the type of leave of absence needed. To obtain the appropriate form(s), please select the type of leave you are requesting from the list below and submit the form(s) to the appropriate  Central Office.

Form Contacts:  Human Resources/Faculty Affairs/Central Offices

Non-FMLA Leaves of Absence:

FMLA Leaves of Absence:

For employees requesting a medical or maternity Leave of Absence with Short Term Disability, submit the Medical/Maternity Leave of Absence with Short Term Disability Package to the appropriate Central Office. 

-Facts About FMLA

-Your Rights Under the FMLA 

Form used to establish a Listserv. Form Contacts:  Bob Syren,  Mary Eymann

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M

 

N

All incoming regular employees are required to complete a University Orientation Program. Form Contact:  Professional Development and Training Office

All incoming regular employees are required to complete a University Orientation Program. Form Contact:  Professional Development and Training Office

  • New Hire Packages

These new hire packages are to be completed by new hire/rehire employees that have been offered a position at Coral Gables and Rosenstiel Campuses. Form Contacts:  Isaac Quinones, AndraeBrooks or LizethObando   

- Administrative/Professional Package

- Clerical/Nursing/Technical/Service/Staff Package

- Casual Worker Package

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O

 

P

This form is used for submitting position requests for School of Medicine faculty only. 

This form provides adequate documentation of the University?s good faith search efforts to achieve its affirmative action goals.  The data provided are recorded and retrieved for EEO reporting. A faculty candidate shall not be offered the position until posting requirements are met and Equality Administration verifies the search has met the EEO Guidelines. Form Contact: Equality Administration 8-3064

All employees are required to complete this form. Form Contact: Mary Eymann

The Coral Gables and Rosenstiel Marine Campus eAppraisal is a Web-based application for evaluating employee performance. Features include goal management, development planning, employee and supervisor journals allowing documentation of performance year-round, comprehensive reporting, competency libraries, spell checkers, language checkers, and comment helpers.

This form is used for new hire's changes of address and/or phone. Form Contact:  Mary Eymann

Use this form to process employee events. Use these guides to assist you in completing the form:

- PEF Quick Reference Guide

- PEF Guidelines

Form Contact:  Mary Eymann

This online form is to create, reclassify or fill vacant positions.  Form Contact:  Mary Eymann

This form is used to establish the approval loop for your department for the position requisition (Ariba/UMeNet).

The probationary period package contains the forms a supervisor must process for new, transferred or promoted employees. Form Contact:  Mary Eymann

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Q

R

Form Contacts:  Isaac Quinones,  Andrae Brooks or  Lizeth Obando   

Generic resignation form. Form Contact:  Mary Eymann

Employees returning from a medical leave of absence, sick time, or similar occurrence must complete and provide their supervisor with this form, which certifies that they are physically ready and able to return to work. This form must be signed by a qualified medical professional and forwarded to the employee's supervisor prior to commencing work. 

Form Contacts:   Jackie Henderson (A-F),  Maria Vicente (G-O) or Nadieska Miranda (P-Z)

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S

All employees are required to acknowledge this policy. Form Contact:  Equality Administration (305) 284-3064

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T

Telephone time and attendance manual for employee. Information Contact:  Mariana Arias

Telephone time attendance supervisor group form. Form Contact:  Mariana Arias

Used for new employee reference verification. Please see  Checking References memorandum. Form Contacts:  Isaac Quinones,  Andrae Brooks or  Lizeth Obando

Use this form to request a temporary pool employee. Form Contact: Medical Campus:  Marie Alvarez (305-243-6515). Gables/Marine Campuses:  Corlis Robinson

Use this form to revise previous Kronos time input. Form Contact:  Payroll Office at 306-284-3664

Use this form to request the Transit Pass

Use this form to cancel your enrollment in the transit pass program. 

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U

This upward performance appraisal program provides an opportunity for supervisors to obtain feedback from those they supervise. Form Contact:  Mary Eymann

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V

Use this form as a guide to calculate how much vacation you must use before the end of the fiscal year extension.  This applies only to non-exempt regular employees.  

This form is to be completed by persons who wish to provide volunteer services to the University.  Please read the Volunteer Policy for more information. Form Contact:  Mary Eymann. For volunteer opportunities visit: http://www.sa.miami.edu/volunteer-services/search/

 

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W

The W-4 is the Employee's Withholding Allowance Certificate and needs to be completed by employees to determine the amount of federal income tax to be withheld from their paycheck. Form Contact: Payroll

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X

Y

Z

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