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General Information
Regular employees working more than 50 percent time and who have completed the initial probationary period may apply for a leave of absence for administrative, mandatory, educational, industrial disability, military, and personal reasons using the Request for Leave of Absence Form. Leaves are also available in circumstances of domestic abuse. Regular and temporary employees who have worked at least 1,250 hours during the 12-month period preceding the start of the leave are eligible for up to 12 weeks of unpaid time off under the Family and Medical Leave Act (FMLA). Employees must apply for a leave of absence for medical, maternity (pregnancy), and family reasons using the Request for Leave of Absence Form. FMLA leaves may be taken on a continuous or intermittent basis.
All requests for a leave of absence in excess of 11 consecutive working days or 14 consecutive calendar days must be in writing and contain all required signatures as indicated on the Request for Leave of Absence Form. A Personnel Event Form (PEF) or DHRS document must be submitted by the employee's department along with the Request for Leave of Absence Form and appropriate documentation/healthcare provider certification.
All leaves of absence must have beginning and ending dates specified prior to any consideration for approval. Whenever possible, the University will comply with an employee's request. However, the University may deny certain types of leaves of absence or request additional information depending on the situation.
You should contact Benefits Administration for a review of benefits before beginning an approved leave of absence.
You should also contact your supervisor two weeks before the end of your leave of absence to discuss your return to work. Failure to return to work at the end of a leave of absence could result in the termination of your employment.
The Family and Medical Leave Act (FMLA)
The federal Family and Medical Leave Act (FMLA) was signed into law in 1993 in response to a growing national concern about balancing work and family responsibilities. The act was created in response to the needs of a workforce whose demographics had changed drastically.
The FMLA provides a means for employees to balance their work and family responsibilities by taking a leave of absence for qualifying reasons/conditions.
To be eligible for FMLA leave at the University of Miami, an individual must have actually worked at least 1,250 hours during the 12 months immediately before the date the FMLA leave begins.
The FMLA requires covered employers to provide eligible employees with up to 12 weeks per year of job-protected leave, with continued medical benefits, for the following reasons:
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To care for the employee's newborn son or daughter.
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Because of the adoption or foster care placement of a child with the employee.
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To care for the employee's spouse, eligible son or daughter, parent, or eligible grandparent who has a serious health condition.
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Because of the employee's own serious health condition.
The applicable FMLA Package needs to be completed and submitted to the appropriate central office.
For more information about FMLA, visit the appropriate Leave of Absence policy and view the following documents:
Leave of Absence Policies
To obtain the appropriate form(s), please select the type of leave you are requesting from the list below and submit the form(s) to the appropriate Central Office.
Non-FMLA Leaves of Absence:
For employees requesting a medical or maternity Leave of Absence with Short Term Disability, submit the Medical/Maternity Leave of Absence with Short Term Disability Package to the appropriate Central Office.
Leave of Absence Forms – Faculty Only
How to Process a Leave of Absence
Please visit the DHRS Manual - Leave of Absence Process for information regarding how to process a leave of absence document in DHRS Web.
