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General University Information
UNDERGRADUATE ACADEMIC PROCEDURES AND INFORMATION
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While the University makes every effort to provide academic
counseling to its students, its basic policy places the responsibility
for planning an academic program upon the student.
The University of Miami relies on electronic means (email
and myUM
accounts) for correspondence with students. Students are required
to maintain a working email address and are expected to update
their personal biographical information annually via their
myUM
account. Students who fail to maintain a working email account
may not receive critical university information.
Students are expected to familiarize themselves with the
requirements of:
• the University,
• the schools in which they are enrolled, and
• their major department.
Requirements refer to those stated in the Bulletin at the
time of admission to degree status, unless a student has not
been continuously enrolled. In such cases, the Bulletin in
effect at the time of re-admission is the one to be used.
In such cases, the determination of the Bulletin in effect
is made by the readmitting School or College.
Academic core requirements will not be waived for students
under any circumstances.
The work of each student is under the supervision of an academic
Dean and of the appropriate Scholarship Committee. A student
who fails to maintain an adequate academic record may be dismissed
from the University.
Admission of a student to the University of Miami for any
semester does not imply that such student will be re-enrolled
in any succeeding academic semesters. If a student whose record
is unsatisfactory is for some reason permitted to continue
in attendance, the appropriate scholarship committee or Dean
may specify the standard that must be attained, and any other
conditions to be met.
A student who graduates and plans to enter a graduate school
or professional school at the University of Miami must apply
for admission to the appropriate school of the University
in accordance with application deadlines of respective schools.
Not all the regulations and procedures described within this
Bulletin pertain to the Graduate School, the Law School, and
the School of Medicine. The specific regulations of these
schools are stated in their Bulletins.
STUDENT-RIGHT-TO-KNOW AND CAMPUS SECURITY ACT
The Student-Right-to-Know and Campus Security Act requires
institutions to disclose information about graduation rates
and crime statistics to current and prospective students.
Students interested in obtaining this type of information
information should contact the Office of Admission, (305)
284-4323 or go to www.miami.edu/hea.
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
(BUCKLEY AMENDMENT)
The purpose of this policy is to assure that students have
access to their educational records and to assure the privacy
of students by restricting the disclosure of information from
education records to those persons authorized under the Act.
The policy is provided to all students in the Student Life
Handbook and Daily Planner. Copies can also be printed from
the website www.miami.edu/hea.
SECURITY OF STUDENT RECORDS
The Office of the Registrar is charged with the responsibility
of maintaining the security and integrity of student records.
Student records created before 1985 are stored either on microfiche
or are on paper or have been electronically scanned. Those
remaining on microfiche or on paper are stored in a secure
room and/or in an off-site location. Both locations are available
only to Registrar personnel. Student records created after
1985 are housed on an electronic database.
In order to maintain confidentially, access to the student
record system is limited to university personnel who have
a legitimate need for this information. Each user is required
to fill out an access form. A user name is created, and each
user must also create a password that must be changed every
90 days. Periodic audits of records as well as reviews of
who has access to the system are regularly scheduled to ensure
a secure environment.
Students are assigned a UM ID number that is unique to them
and they are encouraged to use it instead of their social
security number. Students are required to provide their student
ID or a photo ID when requesting academic record information
from this office.
FERPA TRAINING
FERPA, the Family Educational Rights and Privacy Act, provides
established guidelines for universities to ensure that students
have access to their educational records as well as to ensure
the privacy of said records by restricting the disclosure
of information from educational records to those persons authorized
under the Act. FERPA guidelines must be followed when dealing
with the disclosure of student information.
All staff who use the student records system are required
to complete an online FERPA tutorial. Periodic reviews are
required; failure to complete this tutorial will lock a user
out of the system. The Registrar’s Office also offers
FERPA information sessions to parents of new students each
fall during new student orientation.
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